Privacy Policy

Last updated: October 19, 2025

Privacy Policy for Nova Staff AI

Effective Date: October 26, 2023

Nova Staff AI ("us", "we", or "our") operates the website novastaffai.com (the "Website"). This Privacy Policy outlines our practices regarding the collection, use, and disclosure of your information when you utilize our Website and services, and it informs you of your privacy rights and how the law protects you.

By accessing or using the Website, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We collect several different types of information for various purposes to provide and improve our services to you.

1.1. Personal Information

While using our Website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Information"). This may include, but is not limited to:

  • Email address
  • First name and last name
  • Company name
  • Phone number
  • Payment information (processed by third-party payment processors)
  • Any other information you voluntarily provide through forms, communication, or service registration.

1.2. Usage Data

We automatically collect information that your browser sends whenever you visit our Website or when you access the Website by or through a mobile device ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol (IP) address, browser type, browser version, the pages of our Website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

1.3. Cookies and Tracking Technologies

Our Website utilizes "cookies" and similar tracking technologies to monitor activity on our Website and store certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. They are sent to your browser from a website and stored on your device. Other tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Website.

2. How We Use Your Information

Nova Staff AI uses the collected data for various purposes, including:

  • To provide and maintain our Website and services.
  • To notify you about changes to our services.
  • To allow you to participate in interactive features of our Website when you choose to do so.
  • To provide customer support.
  • To gather analysis or valuable information so that we can improve our services.
  • To monitor the usage of our Website.
  • To detect, prevent, and address technical issues.
  • To manage your account and provide you with relevant service communications.
  • To send you marketing and promotional communications, in accordance with your preferences.

3. Sharing Your Information

We may disclose your Personal Information in the following situations:

3.1. With Service Providers

We may engage third-party companies and individuals to facilitate our Website ("Service Providers"), to provide the Website on our behalf, to perform Website-related services, or to assist us in analyzing how our Website is used. These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

3.2. For Business Transfers

If Nova Staff AI is involved in a merger, acquisition, or asset sale, your Personal Information may be transferred. We will provide notice before your Personal Information is transferred and becomes subject to a different Privacy Policy.

3.3. For Law Enforcement

Under certain circumstances, Nova Staff AI may be required to disclose your Personal Information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

3.4. Other Legal Requirements

Nova Staff AI may disclose your Personal Information in the good faith belief that such action is necessary to:

  • Comply with a legal obligation.
  • Protect and defend the rights or property of Nova Staff AI.
  • Prevent or investigate possible wrongdoing in connection with the Website.
  • Protect the personal safety of users of the Website or the public.
  • Protect against legal liability.

3.5. With Your Consent

We may disclose your personal information for any other purpose with your explicit consent.

4. Data Security

The security of your data is paramount to us. We implement a variety of security measures, including technological and organizational safeguards, to protect your Personal Information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

5. Data Retention

Nova Staff AI will retain your Personal Information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

6. Your Data Protection Rights

Depending on your jurisdiction, you may have the following rights regarding your Personal Information:

  • The right to access – You have the right to request copies of your Personal Information.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your Personal Information, under certain conditions.
  • The right to object to processing – You have the right to object to our processing of your Personal Information, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • The right to withdraw consent – If we are processing your Personal Information based on your consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section.

7. Third-Party Links

Our Website may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

8. Children's Privacy

Our Website is not intended for individuals under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children without verification of parental consent, we take steps to remove that information from our servers.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us by email: [email protected]